What can flight schools manage inside the system?

Schools can manage students, instructors, aircraft scheduling, QR aircraft dispatch, Hobbs and tach logging, maintenance discrepancies, support requests, course requests, and instructor currency items such as medical certificate expiration and flight review due dates.

Does AviateSafely support flight school point of sale integrations?

Yes. Existing school admins can request POS onboarding support for Square, Shopify, Toast, and Clover so AviateSafely can be planned around the school’s existing point of sale workflow and credentials.

Do student training records stay with the student?

Yes. Student records are portable, so when a student changes schools their training history and remediation notes stay attached to the student record.

Flight School Operations

Free Flight School Management System for Flight Schools and Instructors

AviateSafely provides free access to our Flight School Management System for flight schools and instructors. It combines training records, scheduling, QR aircraft dispatch, discrepancy reporting, and school operations workflows in one system while still keeping the student-facing AviateSafely platform focused on pilots and learners. Schools can also connect AviateSafely to the point-of-sale system they already use so operations, aircraft activity, and student workflows are easier to manage together. Participating schools can also be visible on the AviateSafely website, helping pilots and students outside the school discover flight schools that are active in the platform.

Free Access

Free to the flight school

Flight schools and instructors can use the AviateSafely Flight School Management System at no cost, with multiple admins, school-managed access, and no school subscription fee for the operational workspace.

Free school access is contingent upon the school providing at least 5 new active AviateSafely subscribers each month.

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Scheduling

Schedule aircraft, instructors, and pilots

Coordinate aircraft rentals, instructional flights, and lesson events in one place, with school admins managing aircraft and instructors keeping the schedule current.

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QR Dispatch

Check aircraft in and out with QR codes

Use aircraft QR codes for dispatch, Hobbs logging, required tach logging, and clear flight-status visibility before and after each flight.

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Maintenance

Log discrepancies and track maintenance needs

Pilots and instructors can log maintenance discrepancies, while school admins receive alerts, manage return-to-service, and monitor tach and Hobbs benchmarks.

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Training

Manage records, comments, and follow-up training

Keep student progress, instructor comments, remediation focus areas, workshops, and interactive training assignments together for subscribed or trial students on AviateSafely.

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Integrations

Integrate with the POS system your school already uses

School admins can request onboarding for Square, Shopify, Toast, or Clover so AviateSafely can work alongside the school's existing point-of-sale process, credentials, and checkout workflow instead of forcing the school to start over.

Create a Flight School Account

Visibility

Appear as a participating AviateSafely school

Participating flight schools can be visible on the AviateSafely website, giving pilots and students outside the school another way to discover your training operation and connect with schools using the platform.

Create a Flight School Account

What the free school workspace includes

Free school and instructor access The flight school management workspace is free to the school, with no paid school subscription required for admins or instructors to use school operations tools.

Aircraft and instructor scheduling Manage aircraft availability, lesson events, rentals, pilots, and instructors in a shared school schedule.

Aircraft QR dispatch Use QR codes to dispatch aircraft, verify Hobbs and tach times, and confirm that an aircraft is actively out on a flight.

Maintenance discrepancy tracking Capture discrepancies from pilots and instructors, notify school admins, and keep aircraft status tied to operational readiness.

Training records and workshops Keep lesson history, maneuver comments, training notes, and assigned workshops organized in one place for easier follow-up.

Instructor currency visibility Keep flight review, instrument, CFI, and medical certificate expiration dates visible for school admins and instructors so currency issues are easier to catch early.

Existing POS integration support Schools that already use Square, Shopify, Toast, or Clover can request onboarding so AviateSafely fits into the payment workflow they already have in place.

Participating school visibility Schools using AviateSafely can appear as participating flight schools on the AviateSafely website, making them visible to pilots and students beyond their own local school audience.

Create a Flight School Account

How access and student participation work

School admins Can create free school workspaces, manage multiple admins, control aircraft and maintenance tools, attach subscribed students, assign them, and transfer them.

Verified instructors Can grade students assigned to them or students on their schedule inside their school, and can edit the school schedule without gaining aircraft or maintenance admin control.

Students Need active AviateSafely trial or subscription access when the school wants to manage their training records, workshops, or course grading.

Affiliate pilots Can affiliate with a flight school as active AviateSafely subscribers or trial users even when they are not enrolled in a course, such as renter pilots who still need currency reminders.

POS onboarding option School admins can request integration planning for Square, Shopify, Toast, or Clover when the school wants AviateSafely to work with its existing point-of-sale workflow and credentials.

Portable training records Student records stay with the student, while instructors can keep their own operational currency tracking current inside the school workspace.

Create a Flight School Account

Why schools use AviateSafely for flight school operations

The Flight School Management System gives schools and instructors a central operations workspace for scheduling, dispatch, training records, discrepancy reporting, workshops, and day-to-day visibility into both student progress and aircraft activity, while still leaving room to connect the school's existing point-of-sale system.

Because training records stay attached to the student, schools can keep cleaner continuity across instructors, programs, and school changes without losing earlier training history, while school admins keep control of aircraft, maintenance, school-level workflows, and future POS integration planning.

Create a Flight School Account

Frequently asked questions

Is the system really free to the flight school? Yes. The operational flight school workspace is free to the school and its instructors. Students still use their own AviateSafely access when the school wants to manage subscribed training participation.

Can the system handle aircraft dispatch and discrepancies? Yes. It supports QR aircraft check-in and check-out, Hobbs and tach verification, and discrepancy logging with school-admin notifications.

Can schools request new courses and POS onboarding? Yes. Existing school and instructor accounts can request additional training content, and school admins can request Square, Shopify, Toast, or Clover onboarding support so AviateSafely can work with the school's current point-of-sale setup.

Will my school be visible outside my own students? Yes. Participating schools can appear on the AviateSafely website so pilots and students outside the school can discover flight schools that are actively using AviateSafely.

Create a Flight School Account

Get Started

Launch your school workspace

Sign in if you already have an AviateSafely account, or create one and we will take you into the free flight school setup flow from there. The school workspace, aircraft tools, scheduling, and discrepancy workflows are free to the school.

Free flight school access is contingent upon the school providing at least 5 new active AviateSafely subscribers per month.

Participating schools can be shown on AviateSafely so pilots and students outside the school can discover schools using the platform.

Existing school admins can request POS onboarding for Square, Shopify, Toast, or Clover after they sign in so AviateSafely can be aligned with the school's current payment system.